1.1 The Society’s name shall be known as the “Cardiac Society” (Hereby referred to as the Society).
1.2 Motto: Our motto is “Prevention, Early Detection and Prompt Treatment”. “Prevention”: We always advocate measures to prevent cardiac diseases.
“Early Detection”: We take proactive measures to identify those with heart disease. “Prompt Treatment”: Prompt treatment of heart disease can improve the outcome.
The Emblem of “Cardiac Society”.
The background of an apple signifies advocating healthy eating habits to prevent heart disease.
The heart itself signifies the relationship between healthy eating and heart, it also signifies that heart has a central role in life, and its red colour signifies that heart should be kept alive with circulating blood.
The meaning of Colours in the logo:
Green signifies growth, health and harmony. It is also the colour that represents operation theatre attire.
Red signifies love, passion and power.
White (background) signifies purity and softness.
The Department Of Cardiology RIPAS Hospital, B.S.B, BA 1710
Negara Brunei Darussalam
The registered place of business of the Society shall not be changed without the prior approval of the Registrar of Societies.
3. AIMS AND OBJECTIVES OF THE SOCIETY
The objectives of the Society are:
a) To advance the science and art of Cardiology in Brunei, and to achieve international standards of best practice for Cardiology in Brunei Darussalam.
b) To promote education and training in Cardiology and related disciplines.
c) To encourage and support research related to Cardiology.
d) To facilitate communication between practitioners of cardiology and other related
e) To advocate high standards of practice and professional conduct and maintenance of
f) To improve public awareness of the importance of Cardiology and related disciplines.
g) To enhance the professional status of Cardiology.
h) To protect the economic and legal interests of the cardiology fraternity.
i) To work effectively with other medical organizations.
j) To publish a scientific journal and encourage other publications in the sphere of
k) To do all such other things as may be incidental to or conductive to the attainment of
the above objects.
l) To foster relationships and links with other international and regional societies of cardiology, specifically to link with the ASEAN societies of Cardiology, European Society of Cardiology, American Heart Association etc.
4. MEMBERSHIP OF THE SOCIETY
4.1 Full Membership
4.1.1 Full Membership of the Society is open to doctors with an interest in Cardiology.
4.1.2 Each Full Member shall be eligible to vote at the elections of the Society, and shall have one vote which may be recorded in person or by written proxy in the form to be prescribed by the Society, and by delivery to the Secretary of the Society.
4.1.3 Full members can hold any of the official posts within the society provided
he/she fulfills requirements specified for that category of post.
4.2 Associate Membership
4.2.1 Associate Membership is open to individuals who share the common purposes of interest and service of cardiology.
4.2.2 This category will be open to allied health workers, technicians, nurses and other similar categories.
4.2.3 Each Associate Member shall be eligible to vote at the elections of the Society, and shall have one vote which may be recorded in person or by written proxy in the form to be prescribed by the Society, and by delivery to the Secretary of the Society.
4.2.4 An Associate Member can hold posts categorised for their group of posts provided they fulfil the criteria specified.
4.3 Honorary Membership
4.3.1 Individuals who have made an extraordinary contribution to Cardiology can be nominated for Honorary Membership.
4.3.2 They can be recommended for Honorary Membership by any Full Member or Associate Member subject to the approval of the Executive Committee.
4.4 Fellowship of the Cardiac Society
4.4.1 Members who have made a substantial contribution to Cardiology can be nominated to be a Fellow of the Cardiac Society (FCS). The usual membership fees (depending on whether they are a Full member or Associate member) will apply.
4.4.2 They can be recommended for Fellowship of the Cardiac Society by any Full Member or Associate Member subject to the approval of the Executive Committee.
4.5 Application of Membership
4.5.1 Written application for Full Membership shall be made to the Secretary.
4.5.2 Application for Associate membership shall be made to the Secretary.
4.5.3 Upon successful application for Full or Associate Membership, the new member
will be issued a membership number, the copy of the Constitution of the Society and will enjoy immediately the privileges of the appropriate grade of membership.
4.5.4 Honorary Members are not allowed to vote at the Annual General Meeting. They can be recommended for Honorary Membership by a Full Member or Associate Member subject to the approval of the Executive Committee.
5. SOCIETY SUBSCRIPTIONS AND FINANCE
5.1 The income of the Society shall be derived from Member’s subscriptions. In addition the Society may receive additional funds from individuals or organisations affiliated with the Society in order to carry out its functions.
5.2 There shall be an annual Full or Associate Membership fee or Life Membership fee. The amount will be determined from time to time at the Annual General Meeting subject to the prior approval of the Registrar of Societies.
5.3 The annual subscription fees are as follows
5.3.1 Full membership – BND 100
5.3.2 Associate membership – BND 25
5.3.3 Life membership (full) – BND 1000
5.3.4 Life membership (associate) – BND 250
5.4 The membership fee fixed at the Annual General Meeting (AGM) shall become payable on the succeeding 1st January to the Treasurer or Associate Treasurer of the Society.
5.5 Any member who fails to pay their fees for more than 2 years will be issued with a warning notice and will not be entitled to any privileges until all oustanding dues are cleared.
5.6 Any member whose outstanding fees are more than the amount of BND 200 for full members or BND 50 for associate members will automatically cease to be a member of the Society and the Executive Committee members may take action against the said member provided that the Executive Committee members are satisfied that the said member has received the notice of his/her outstanding fees to the Society.
5.7 The Executive Committee members shall have the authority to determine the amount of subscription fees for members who have ceased to be members because of outstanding dues.
5.8 All funds raised by and on behalf of the Society shall be applied to further the objectives of the Society and for no other purpose. No surplus funds shall be distributed to members. Reasonable expenses may be paid to members of the committee and to any member of the Society acting on behalf of the Society.
5.9 The title of all or any real property which may be acquired by or for the purpose of the Society shall be vested in trustees who shall be appointed by the full members and who shall enter into a Deed of Trust setting forth the purpose of the Society.
5.10 The President (or in his/her absence the Vice-President) and the Treasurer (or in his/her absence the Secretary) shall be the authorities for expenditure from the funds of the Society.
6. EXECUTIVE COMMITTEE
6.1 The management of the Society shall be vested in the Executive Committee.
6.2 The Executive Committee will consist of the following officers who shall be members
of the society:
• Associate Treasurer
• Associate Secretary
• Five Committee members
6.3 The office bearers of the Society and every officer performing executive functions in the Society shall be citizens or residents of Brunei Darussalam.
6.4 Nominations for election to the Executive Committee shall be by written proposal and seconded by two Full or Associate Members and shall be received by the Secretary at least two (2) weeks before the date of the Annual General Meeting.
6.5 Appointments to the Executive Committee shall be for a period of two years but Executive Committee members may be eligible for reappointment.
6.6 The Executive Committee shall elect once in two years at its first meeting following the AGM from amongst its Full Members a President, Vice-President, Secretary and Treasurer, and from its Associate Members an Associate Treasurer & Associate Secretary.
6.7 The Executive Committee shall have the power to co-opt up to two others. Co-opted members of the Executive committee shall be non-voting members of the Executive Committee and may not serve in this capacity for more than two years.
6.8 The Executive Committee shall meet at least once a year. A quorum must include the President or Vice-President who shall chair the meeting and have an additional casting vote.
6.9 A copy of the Constitution shall be available for perusal at every Annual General Meeting of the Society and at all Executive Committee meetings.
6.10 The management of the affairs, funds and property of the Society shall subject to any direction from the Society and be vested in the Executive Committee.
6.11 No business shall be transacted at any meeting of the Executive Committee unless a quorum of its members is present personally or by proxy at the commencement of such meeting.
6.12 The Executive Committee may fill casual vacancies within itself.
7. DUTIES OF SOCIETY OFFICIALS
7.1 The President
7.1.1 He/She shall be the chief executive officer of the Society and shall exercise all corporate powers pertaining to his/her officers as Chief Executive.
7.1.2 He/She shall preside at all meetings of the Board of Directors as well as the annual and special meeting of the general membership.
7.1.3 He/She shall officiate at all major functions of the society.
7.1.4 He/She shall perform all other duties as may be assigned to him by the Executive
7.2 The Vice–President
7.2.1 He/She shall assist the President and in the absence or incapacity of the President, shall act as president, if required.
7.2.2 He/She shall perform all other duties that may be assigned to him/her by the President of Executive Committee.
7.2.3 If a vacancy occurs in the office of the Vice-President, the Committee shall meet to elect a successor from among them, to serve the unexpired term.
7.3 The Secretary
7.3.1 The Secretary shall perform all duties attendant to his/her position as Secretary and such other duties as may be assigned by the President of the Society.
7.4 The Associate Secretary
7.4.1 The Associate Secretary shall perform duties assigned by the Secretary and to work on his/her behalf when necessary.
7.5 The Treasurer
7.5.1 The Treasurer shall keep proper accounts of the finances of the Society. The statement of accounts for the last financial years shall be submitted to the full members of the annual general meeting.
7.5.2 The Treasurer shall be responsible for the accounts of all funds accruing to the Society, whether they are subscriptions, grants, donations, bequests, loans or from any other source whatsoever.
7.5.3 The elected Treasurer shall submit to the Registrar of Societies of Brunei Darussalam, the Annual Financial Statements as required.
7.6 The Associate Treasurer
7.6.1 The Associate Treasurer shall perform duties assigned by the Treasurer and to work on his/her behalf when necessary.
8. ANNUAL GENERAL MEETING
8.1 The AGM of the Society shall be held no later than in the month of March each year at a time and a place to be nominated by the Executive Committee to transact the following business:
8.1.1 To receive and, if approved, to adapt the annual report and audited balance sheet and statement of accounts for the year ending on December 31 preceding.
8.1.2 To ratify the Budget for the coming financial year.
8.1.3 To consider and, if approved, make any alterations to his Constitution subject to
30 days prior notice.
8.1.4 To elect the Executive Committee representatives, and such persons as it may
necessary to elect to any position.
8.1.5 The Auditor(s) may be appointed at the AGM.
8.1.6 To deal with any matters which the Executive Committee desires to bring before
8.1.7 To deal with any other business which the meeting is competent to transact or
which the meeting decides to transact.
Following the election of the representatives for the Executive Committee these representatives are to meet immediately to elect the Office Bearers of the Society.
9. EXTRAORDINARY GENERAL MEETINGS (“EGM”)
9.1 Extraordinary General Meetings of the Society may be called: 9.1.1 by and at the option of the Executive Committee
9.1.2 by the President following a written request to him/her and signed by at least 25% of the Society members stating in writing the nature of the business to be transacted.
9.2 These meetings are to be held at a time and place to be determined by the President.
10. NOTICES OF MEETINGS
10.1 At least thirty (30) days notice of the date, time and place of any AGM or EGM of the Society shall be given to all members of the Society.
10.2 A notice or other document may be sent by ordinary prepaid post or by fax or electronic mail, if the person to whom it is addressed has notified an address applicable to the system used.
10.3 A document sent by any system of delivery is taken to have been received:-
10.3.1 when the sender receives acknowledgement that the addressee has personally seen it; or
10.3.2 At the latest, on the tenth business day after the date of sending.
11.1 At any AGM or EGM of the Society, the attendance of one-third of the Society members shall constitute a quorum.
11.2 At any of the Executive Committee or a Standing Committee a minimum of half of the members of the respective Committee shall constitute a quorum.
11.3 Should a quorum not be present 30 minutes after the stated starting time for the AGM or EGM, such meeting shall be automatically adjourned to date, time and place to be determined by the Executive Committee.
12.1 Each Member of the Society shall be entitled to one vote, which shall be exercised personally, or by proxy, including by e-mail or post.
12.2 A Member shall be entitled to appoint in writing a natural person who is also a member of the Society to be his or her proxy and attend and vote in any meeting of the society.
12.3 The Chairperson at any meeting of the Society or of the Executive Committee shall have a deliberative and a second or casting vote for that purpose.
12.4 Any vote to be cast under these rules may also be cast by postal or electronic mail vote, provided that such postal or electronic mail vote is received by the Society not less than 72 business hours prior to the appointed time of the particular meeting.
12.5 Any vote cast under rule 12.4 shall only be valid if it is cast on a ballot form for the meeting obtained from or supplied by the Society for that purpose.
13. PROCEEDINGS AT MEETINGS OF COMMITTEES
13.1 If within thirty (30) minutes from the time appointed for the meeting a quorum is not present: the meeting if convened upon the requisition of members shall be dissolved. In any other case, it shall stand adjourned to a different date and time determined by the respective Committee.
13.2 The President shall be the Chair of every General Meeting of the Executive Committee or if there is no President, or if the President is not present within fifteen (15) minutes after the time appointed for the holding of the meeting or is unwilling to act, the Vice-President shall be the Chair, or if the Vice President is not present or is unwilling to act, a simple majority of the Executive Committee members can nominate any Ordinary member to preside over the meeting.
13.3 In any other case a majority of the respective Committee members present may adjourn the meeting from time to time without further notice.
13.4 A meeting of the Executive Committee or Standing Committee may be held as a telephone, internet or video conference.
14. CONDUCT OF BUSINESS AT MEETINGS
14.1 The Chairperson of any meeting may with the consent of any meeting at which a quorum is present and shall if so directed by the meeting adjourn the meeting from time to time and from place to place.
14.2 No business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place, unless all members have received not less than 7 days’ notice of the proposed new business. The exception shall be business that involves a Special Resolution. At least thirty (30) days is required in the case of a Special Resolution.
14.3 When a meeting is adjourned for thirty (30) days or more notice of the adjourned meeting shall be given as if that meeting were an original meeting of members.
14.4 At any general meeting a resolution put to a vote shall be decided on a show of hands.
14.5 A declaration by the Chairperson of the meeting that a resolution has been carried or lost shall, unless a poll is demanded, be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against the resolution.
14.6 If a poll is demanded by the Chairperson of the meeting or by three or more members present personally or by proxy it shall be taken in such manner as the Chairperson directs.
14.7 The result of such poll shall be the resolution of the meeting except that in the case of a Special Resolution a majority of not less than two thirds of the members who vote personally, by proxy, electronic mail or post at the meeting is required.
15. STANDING ORDERS
15.1 The Executive Committee shall have power to adopt and issue Standing Orders and/or Rules, which shall go into operation immediately after approval has been given by a simple majority of members at the next AGM or EGM.
15.2 In exceptional circumstances, Standing Orders may become operational before the approval of the general membership has been given provided that the Committee is unanimous in its recommendation and provided that the standing orders are consistent with the provision of the Constitution.
15.3 Any such Standing Orders and/or Rules shall not come into force without prior sanction of the Registrar of Societies.
If the Committee decides by a simple majority that there are grounds for the dissolution of the Society then it shall give notice that such a resolution is to be put before the members at an EGM, or at the next AGM. If such a decision is then confirmed by a simple majority vote of full members, then all debts and liabilities will be settled at the earliest opportunity. Any residual assets shall be transferred to such charitable purposes of as like a nature as possible to the objectives of the Society as the members may determine.
17. ALTERATION TO THE CONSTITUTION
17.1 Any proposal to alter this Constitution must be delivered in writing to the President or the Secretary of the Society. A proposal should be accompanied by a petition of support signed by not less than 10 members (70% should be Full Members). Upon receipt of such a proposal, the resolution to change the constitution shall be put to the membership at the next AGM, or if more appropriate, at an EGM. An alteration will require the approval of two thirds majority of members present at the meeting.
17.2 No alteration can be made to this Constitution which would be incompatible with Objectives of the Society or which would prejudice the status of the Society as a potential charitable institution.
17.3 Any such amendment shall not come into force without prior sanction of the Registrar of Societies.
17.4 An application for any change or amendment to the rules shall be made to the Registrar of Societies within 60 days from the date of the decision to make the change or the amendment.
18.1 The Society may affiliate with any societies/bodies/agencies outside Brunei Darussalam that have the same mission and objectives with the approval in writing from the Registrar of Societies.
19.1 Any member(s) who is not a Executive Committee member may be appointed at the Annual General Meeting as the Auditor(s). These member(s) can hold the position for 5 years and may be re-appointed.
19.2 The Auditor(s) will be required to inspect the accounts of the Society annually and to produce reports or verification for the Annual General Meeting. They are also required during their period of holding office to produce financial reports at any time as requested by the Executive Committee members.
20.1 The Society strictly prohibits gambling of any kind and the introduction of any illicit drugs, on the Society premises.
20.2 The Society shall not attempt to engage in any political activity or allow its funds or premises to be used for political purpose.
20.3 The society shall abide by all existing laws, rules and applicable to Registered Societies in Brunei Darussalam.
In the event of any dispute arising amongst members, they shall attempt to resolve the matter at the AGM or an EGM in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a Court of Law for settlement.